3. Lease and occupational costs
a. Landlords may offer deals to new tenants e.g. reduced rents for a period
b. Many items will be easy to budget for but don’t forget to allow for less obvious costs such as; planning permission fees, professional fees; insurances and utility or maintenance costs. Be sure to include all IT and technology costs.
c. Dilapidation costs will be incurred for your current location
Engaging a company who provides a design and build solution will pay dividends. You will be provided with full cost estimates – ranging from space planning, office design, on site construction and furniture installation. They will also be able to advise on what are the key drivers in the overall cost to best maximise your budget.
4. Employee Engagement - consider how a relocation will affect your employees in terms of accessibility and overall morale
a. How does the new location impact travel times, staff parking, access to public transport, café/restaurants, mobile/Wi-Fi coverage?
b. Are there better or worse amenities in the new premises and locality?
c. Assess whether the new location will help or hinder you in the attraction and retention of talent
d. Any relocation muse be properly planned and executed in order to avoid unease and friction among management and staff
5. Disruption– unquestionably there is disruption to any workforce during a relocation, however, it can be planned so that you continue in your existing space until your new location is ready, fully fitted out.
An office renovation may seem like a daunting task however, there are several reasons why relocation may not be an option for your business. There are also some significant benefits to an office renovation that are worth careful consideration.
1. Relocation not anoption – there are several reasons why relocation may not be an option for your business
a. Tied into a long lease
b. Bulky or fragile to move equipment
c. Company brand associated with current location
2. Space – if space is the only motivator for change, refurbishing your existing office can often free up space and make more effective use of the space you already occupy.Consider using offsite office storage facilities if required.
a. Maintaining productivity during renovation may be a concern; however, engaging an office fit-out specialist with experience of projects in occupied premises will be able to advise and deliver on a schedule that will minimise disruption to all concerned.
b. Office renovation can indeed provide an opportunity to increase staff productivity through the rebuilding of your office into a flexible, modern space. A flexible office will provide hotdesking areas, quiet working spaces and pods and breakout areas.